AI for Project Management: 3 Ways AI Can Boost Efficiency

For project managers, the role of artificial intelligence is becoming more critical than ever. AI tools help project managers work faster, make better decisions and improve project outcomes. 

But implementing these tools requires a thoughtful approach. Incorrect use of AI tools can frustrate colleagues and lower morale.

In this article, we’ll explore the benefits of artificial intelligence for project managers and discuss how to integrate AI into your workflows. We’ll also share examples of how Jasper can help. 

What is AI for project management?

AI-powered project management (PM) tools rely on machine learning, deep learning, and natural language processing (NLP) to add value throughout the lifecycle of a project.

“Using AI presents an opportunity for people and organizations to let the human side of our roles shine,” writes Brett Harned—Author of Project Management for Humans—in a recent LinkedIn post. 

There are several benefits of using AI tools for project planning, including: 

• Boost productivity: A survey by Wellingtone found that only 29% of organizations “mostly” or “always” complete their projects on time. With AI tools, project managers can automate administrative tasks and speed up their workflow. 

• Improve collaboration: Coordinating teams takes a lot of time. And 40% of project management groups have four to six team members. With AI tools, project managers can increase communication and ensure stakeholders are on the same page.

• Enhance decision-making: Today, 54% of project management teams cannot monitor key performance indicators (KPIs) in real-time. AI-powered tools replace the legacy spreadsheets of the past. Instead, these platforms can support risk management, strengthen reporting and analytics, and help teams make better data-driven decisions.

3 real-world applications of AI in project management

AI tools are transforming the way organizations approach project management. Here are three ways project managers can use AI platforms.

1. Automation

AI software helps project managers streamline their processes—allowing more time to focus on driving strategic goals forward. 

Harned shares how AI can transform project management meetings. “Imagine a world where the [project manager] can actively engage in the conversation, witness body language, reactions, and interactions, and even (gasp!) share perspectives. All with a simple meeting follow-up of documenting and sharing action items along with that full transcript,” he says. “You get a better PM experience all around. AI is going to make PM more human.” 

Project managers use AI tools to automate the following: 

• Collecting status updates and notifications
• Monitoring project progress
• Project scheduling
• Note-taking 
• Preparing project reports
• Tracking time
• Writing emails, presentations, or reports 

2. Use predictive analytics to drive decision-making 

With predictive analysis, algorithms analyze historical data sets and predict future outcomes. Project managers use AI to analyze past project performance when planning a new project—such as anticipating timelines, forecasting budgets, resource allocation, or pricing.

At the same time, predictive analysis helps you identify potential risks (e.g. if a project is falling behind schedule or tracking over budget). 

Today, only 43% of PM teams complete projects “mostly” or “always” within budget. With AI, you can take proactive measures before it’s too late. 

3. Improve quality control and project outcomes 

Project managers also use AI to monitor and verify that deliverables meet project requirements and expectations. For example, AI project management tools help teams perform automated testing and validation of software. 

With the ability to detect defects early, project managers are more agile. You can take corrective action as soon as problems emerge.

Project managers also use artificial intelligence to improve data analytics. After a project wraps up, managers can use AI to gather feedback and analyze project performance—such as the number of bugs in a product. 

How Jasper can benefit project managers

According to the Project Management Institute, project managers spend 75-90% of their time communicating. With Jasper, project managers streamline their workflows and improve the quality of their project-related content. 

Jasper is an AI-powered writing assistant that helps users write quality content faster. With over 50 templates, you can use Jasper to generate meeting agendas, status updates, emails, presentations, and more. 

Here are five examples of how Jasper can simplify communication for project managers.

Content Summarizer

With the Content Summarizer template, project managers can extract key information from any text—including project documents and reports. 

The template asks you to paste content and define your tone of voice. You can use multiple adjectives to describe the tone you wish to convey.

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Content Improver

The Content Improver template allows project managers to generate high-quality content quickly. With Jasper, you can rewrite any content in seconds. 

The template asks you to paste content and specify a tone of voice. 

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Paragraph Generator

Are you looking to write an introduction to a project report or proposal? Jasper’s Paragraph Generator template can help you create project-related content in seconds. 

The template asks users to fill in what the paragraph is about. Users can also include essential keywords and specify a tone of voice. 

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Feature to Benefit

With the Feature to Benefit template, project managers convey the advantages of a product or update. 

The template asks you to fill in the product description and specify the tone of voice. 

Jasper Chat

With Jasper Chat, project managers interact directly with the AI system—including asking questions. You can choose a prompt or write your own and receive content tailored to your needs.

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AI and project management: frequently asked questions

As organizations continue to experiment with how AI tools can drive efficiency, the role of project management is evolving. Here are several frequently asked questions about artificial intelligence and project management. 

What is AI for project management? 

AI tools use machine learning, deep learning, and natural language processing to help project managers optimize complex projects. 

How can project managers use AI? 

Project managers can use AI tools throughout a project lifecycle. For example, AI platforms can automate routine tasks and use predictive analysis to improve timelines, budgets, or resource allocation. AI can also help you monitor and evaluate project performance. 

What are some examples of AI-powered project management tools? 

Many AI-powered project management tools are available today. Project management software—like Trello, Asana, Monday.com, Clarizen, and Wrike—automates project management tasks. 

Other AI technology, such as Supernormal and Jasper, act as virtual assistants when creating content or during meetings. These tools help you manage workflows, analyze project data, and generate reports. 

How can Jasper help project managers? 

Jasper can help project managers generate high-quality content faster, including check-ins, presentations, proposals, and project reports. 

Will AI replace project managers? 

No, AI will not replace project managers. Instead, these tools will act as virtual assistants—streamlining workflows and improving data analysis. 

Boost efficiency with Jasper 

For project managers, AI platforms are an opportunity to streamline workflows, enhance collaboration, and improve decision-making. And with Jasper, teams can simplify communication. 

Powered by AI, Jasper is an all-in-one marketing co-pilot. Jasper’s Chrome extension lets you generate content without leaving your email inbox or browser. And with live trainings and a private Facebook community, Jasper makes it easy to get started. 

Sign up today and discover how Jasper simplifies communication for thousands of professionals.